How to Accept a Job Offer? (Complete Guide with Sample Emails)
01/07/2022
Congratulations, you've been offered a job! You made it. You successfully completed the hiring process, and the employer pushed you an offer. Isn't the difficult part over? Not quite. You must still accept the position.
Accepting a job offer entails a little more than simply saying "yes." Should you accept right away? Isn't that a little desperate? Do you bargain? What if you require additional time? Will asking the employer for a few days to consider it make you look a bit uninterested?
To avoid misunderstandings on either end, read on to learn how to accept a job offer, negotiate a job offer, and hand in your notice.
To assist you, we have provided tips on how to write an acceptance email and include a job offer acceptance template in this article so you can get started right away.
Explore this article, to find:
- Before You Accept A Job Offer
- Write a Job Offer Acceptance Email or Letter
- Examples of an Email or Letter Accepting a Job Offer
Before You Accept A Job Offer
You are not required to accept the job offer immediately after receiving it. Even if you think you'd like to accept, it's fine to ask for time to think about it (typically one day). That way, you'll have enough time to confirm that the terms of the job offer are what you expected and to get answers to any questions you may have.
If you need space to think, request it.
If you require more time to accept a job offer, please request it. You don't want to accept a job offer that you aren't happy with, so instead of making a hasty decision, express your appreciation for the job offer, confirm your interest in the role, and then give your recruiter and hiring manager a timeframe for when you will respond – and stick to it. One to two days is considered the most reasonable amount of time to ask for – after all, if you decline the job offer, the hiring manager must be able to contact other interviewed candidates quickly.
Speak with your hiring manager, trusted coworkers, and family and friends to help you decide to accept a job offer. Let your recruiter and hiring manager know as soon as you've made your decision, regardless of what it is.
Be prepared to bargain
Realistic bargaining is a common part of the job offer process. Most of the job offers are made verbally over the phone, and this is the best time to start negotiating if you are dissatisfied with one or more aspects. Don't wait until you receive the formal written offer.
Really keep your bargaining points realistic - possibilities are, the company isn't going to pay you twice as much as they originally offered (but 10-15% more might be OK depending on your package).
Get a written job offer
A formal email/letter is usually sent to confirm the details and terms of employment in writing after both parties have discussed and reached an acceptable job offer. When you receive this written job offer, read it carefully and double-check all details.
If the recruiter does not indicate that a written offer will be provided, request one so that you can formally accept the job. If your new employer wants you to start as soon as possible, the job offer letter should arrive as soon as possible.
The job offer should contain
- Salary structure
- Employee Benefit details
- Joining date
- Job role and designation
Write a Job Offer Acceptance Email or Letter
It's time to make things official after you've evaluated and decided to accept the job offer.
Though you may be tempted to simply call the recruiter and express your interest, it is far better to accept the job offer in writing.
You can accept a job offer in the form of a letter or an email. You can see how to accept a job offer by letter and email in the examples below:
Accept a Job Offer using Email or Letter
If you've communicated with the hiring manager via their official email address, you can safely accept the job offer via email.
While your job offer acceptance email should be brief, it is still a formal business communication that will be kept on file. As a result, it should be well-constructed, error-free, and include the following information.
Subject line for an email or letter to accept a job offer
The subject line for an email to accept a job offer should be professional and tell the recruiter exactly what the email is about.
Subject line examples for an email or letter to accept a job offer
- Job offer acceptance - Remo Chinta
- Job offer acceptance - DevOps - Ramesh Lal
- Job offer acceptance - Ritu Dhunde - Joining on 1st Jun 2022
- Job offer acceptance - Ratan Dev - Pune
Express gratitude in an email or letter to accept a job offer
Begin your job acceptance email or letter by thanking your new employer for the opportunity. Indicate the job title and the name of the organisation. Express your excitement about taking on the new role.
Example 1: "Thank you for taking the time yesterday to speak with me on the phone. I was absolutely delighted to receive your new offer for the position of [DevOps] at [Infosys] today."
Example 2: “Thank you for entrusting me with the [DevOps Engineer] at [Infosys].”
Accept a job offer officially
Express your delight at accepting the offer. You could say that you're excited to get started.
Example 1: "I am delighted to officially accept the position of DevOps Lead at Wipro and join your DevOps team."
Example 2: “I am delighted to officially accept your offer of employment. I'm excited to be a part of your team.”
Acknowledge and accept the Salary, Benefits and Employment terms
If you've already read and agreed to the employer's employment terms, simply state that in your email. When accepting the offer, clarify the salary and benefits.
Example 1: "As previously discussed, my salary is [10,00,000 INR], with [semi-annual performance-based bonus and hybrid way of working] included in the official offer."
Example 2: “Let me take this opportunity to formally agree with all of the employment terms stated in the official job offer sent by you.”
Mention your date of joining
If you're changing existing job, you'll almost certainly need to work out a notice period. To avoid any kind of confusion, include the notice period and joining date in your acceptance email. If you have not yet confirmed your notice period with your current employer, explain that you will let them know in writing of your joining date as soon as possible.
Example 1: "My joining date has been confirmed as Monday, May 2nd."
Example 2: “I can confirm that I am required to serve out a 60 days notice period with my current company. My joining date will be Monday, May 2nd.”
End on a positive note
Finish on a positive note by expressing your excitement about starting your new job.
Example 1: "I'm looking forward to working with you!"
Example 2: “I'm excited to join the team and get started in my new role as [an architect]!”
Proofread and edit your email or letter of accepting a job offer
You don't want to give the employer any last-minute reasons to withdraw the job offer, such as a clumsy or unprofessional email or letter.
Check the email or letter a couple of times to ensure that you have caught all of the typographical and grammatical errors. While you're at it, you should double-check the spelling of the person who offered you this job.
Examples of an Email or Letter Accepting a Job Offer
All that's left to do to write a great Email or Letter Accepting a Job Offer is to follow the steps outlined above.
If the recruiter does not indicate that a written offer will be provided, request one so that you can formally accept the job. If your new employer wants you to start as soon as possible, the job offer letter should arrive as soon as possible.
The job offer should contain
- Salary structure
- Employee Benefit details
- Joining date
- Job role and designation
Examples of an Email or Letter Accepting a Job Offer
All that's left to do to write a great Email or Letter Accepting a Job Offer is to follow the steps outlined above.
Example 1 - An Email or Letter Accepting a Job Offer
Dear Mr. Teja,
Thank you for taking the time yesterday to speak with me on the phone. I was absolutely delighted to receive your new offer for the position of [DevOps] at [Infosys] today.
I am delighted to officially accept the position of [DevOps Lead] at [Wipro] and join your [DevOps] team.
As previously discussed, my salary is [10,00,000 INR], with [semi-annual performance-based bonus and hybrid way of working] included in the official offer.
I can confirm that I am required to serve out a [2 months] notice period with my current employer. My joining date will be Monday, May 2nd.
I'm excited to join the team and get started in my new role!
Best Regards,
[Radha]
Example 2 - An Email or Letter Accepting a Job Offer
Dear Mr. Gopi,
Thank you for entrusting me with the [DevOps Engineer] at [Infosys].
I am delighted to officially accept your job offer. I'm happy to be joining your [DevOps] team.
Let me take this opportunity to formally agree with all of the employment terms stated in the official job offer.
My joining date has been confirmed as [Monday, May 2nd].
I'm looking forward to working with you!
Best Regards,
[Medha]
Example 3 - An Email or Letter Accepting a Job Offer
Dear Mr. Chinmay,
I was delighted to receive your phone call yesterday morning. I'm writing to formally accept your job offer for [AWS Cloud Lead] at [Capgemini]. Thank you for giving me the chance to put my skills to use in [setting up and managing AWS platform].
My basic salary will be [INR 22,800 per month], as agreed. I understand that after sixty days of employment, medical insurance benefits will be available.
Please let me know if there is anything you require from me prior to the joining date, or if there are any documents I should bring on my joining day. On [April 6, 2022], I'm excited to get started.
Thanks,
[Your name]
Example 4 - An Email or Letter Accepting a Job Offer
Dear Mrs. Shital,
Following our conversation on MS Teams yesterday, I am writing to formally accept the position of [Senior Software Developer] with [Atos] that you offered to me.
I'd also like to use this opportunity to confirm the important terms with you before starting the new job.
My work will begin at [10 a.m.] on the on joining date. The office will be open five days a week, with Saturday and Sunday off. [Flexible work from home option with at least 2 days in week working at office].
According to your company's annual leave policy, I will be granted [16 days] of leave per year, excluding [5] sick leaves.
Every day, I would have to work at least [8 hours]. My salary will be Amount [INR 10,00,000 per year] and will exclude overtime pay. I will be getting the early joining bonus of [INR 1,00,000] in my first month's salary.
I am eligible to opt for a parental medical insurance after 90 days of joining.
My joining date will be April 6, 2022.
I am excited to join your company and hope to advance both personally and professionally. I eagerly await a confirmation email regarding the terms and policies mentioned in this letter.
With Regards,
[Your name]
Viewers visiting this page are also referring to Email Writing Format: Guidelines and Samples
Finally, how to accept a job offer?
Below are the main points to remember from this article:
- Before accepting a job offer, carefully consider its terms and conditions.
- The best ways to evaluate a job offer are to request time to think about it, get the job offer in writing, and prepare to negotiate with the employer.
- You should always accept a job offer in writing, either by letter or email. This is because writing down verbal agreements prevents future misunderstandings.
- If you've only communicated with your future employer via email or if the company is in a less technologically advanced industry, write a job offer acceptance letter.
- Make sure your acceptance email has a clear and concise subject line so the employer knows what it is about without having to open it.
- Regardless of whether you write an acceptance letter or an email, it must be error-free, so proofread it before sending it to your prospective employer.
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