How To Write A Leave Application for School, Office & College?
13/12/2019
Leave Application is required when you have decided to take a break from the school, office or college. A leave application is a formal way of asking for a break from work, school or college for a specific time period. Students follow the school or college rules to write the formal leave application letter or email. Employees follow organization rules in office to write the formal leave application.
Explore this article, to find:
- Leave application writing format
- Leave application for School
- Leave application for Office
- Leave application for College
- Leave application for Fever
- Leave application for Marriage
- Leave application for Maternity
- Leave application for Sick leave
- Leave application for urgent piece of work
- Type of leaves
How To Write A Leave Application for School, Office & College?
Leave application writing format should include reason for leave and it's important to make sure that it is acceptable by your school/college/office.
A decent reason for leave application request in a specific format will not be declined without any justification, particularly,
when it is due to some personal reasons like illness, urgent piece of work or for visiting sick parents etc.
The leave application format should consider the following guidelines.
- Whom to submit leave application?
- Submit leave application to your reporting Manager (for office) or Principal (for school/college) - Use Your Professional Email address
- Leave application needs to be sent from your office email address (for office) or the one which is registered with school or college (for school/college). - Subject for leave application
- Subject for leave application can be in the format like "Leave Application - Your name" - Use Professional Font
- Make sure that the leave application is written in a font which is easily readable to any of the recipients. - Begin with a greeting
- Always open your leave application with a greeting as it is directed towards your Manager or Principal. Do not skip the greeting and always be respectful. - First paragraph - introduce yourself (if required)
- If you are writing leave application to someone you don't have an existing relationship with, such as a headmaster, principal, new manager, tell them who you are. - Second paragraph - Set the leave context with purpose or reason
- It’s ok to be direct in writing leave application, get to the point as long as you are polite. Mention the purpose or reason for your leave and leave period. - Third paragraph - Closing statement
- Be polite to thank your reader with some polite closing remarks. - Include Signature
- It's important to include your signature with every leave application that you submit. Your signature includes your name and your phone number, so the recipient can see, at a glance, how to contact you. - Include attachments (if required)
- If you need to include any attachments, don't simply attach it. Make sure to mention them in the body of the leave application format. - Final scan with spell check
- Finally, before you submit leave application, review and spell check your leave application to make sure it’s truly perfect!
Sample leave application for school format
You can copy-paste this leave application for school and ensure that you are replacing colored text with your respective details. Just move your mouse over colored text to know more about the kind of text to replace.
From
To ..
Cc ..
Subject
Respected [Madhuri][Madam],
I, [Rishab Pant], studying in [Class VI-B].
I am writing this application to inform you that
[my mother is not well]. Hence I will not attend the school today.
[Madam], I would like to request you to grant me one day leave.
Yours Obedient,
Rishab Pant
For more samples on leave application for school, checkout leave application for School.
Sample leave application for office format
You can copy-paste this leave application for office and ensure that you are replacing colored text with your respective details. Just move your mouse over colored text to know more about the kind of text to replace.
From
To ..
Cc ..
Subject
Hi [Ravi][Sir],
I, [Hardik Pandya],
writing this application to inform you that
[I have to attend my friend's engagement ceremony tomorrow]. Hence I will not attend the office tomorrow.
[Sir], I would like to request you to grant me one day leave.
Thanks and Regards,
Hardik Pandya
Contact Number: 1111111111
For more samples on leave application for office, checkout leave application for office.
Sample leave application for college format
You can copy-paste this leave application for college and ensure that you are replacing colored text with your respective details. Just move your mouse over colored text to know more about the kind of text to replace.
From
To ..
Cc ..
Subject
Respected [Madhuri][Madam],
I, [Rishab Pant], studying in [Class XI-B].
I am writing this application to inform you that
[I had a minor injury to my left hand]. Hence I will not attend the college today.
[Madam], I would like to request you to grant me one day leave.
Yours sincerely,
Rishab Pant
For more samples on leave application for college, checkout leave application for college.
Sample leave application for fever
You can copy-paste this leave application for fever and ensure that you are replacing colored text with your respective details. Just move your mouse over colored text to know more about the kind of text to replace.
From
To ..
Cc ..
Subject
Hi [Ravi][Sir],
Today I am not feeling well as suffering from fever since yesterday night. Hence I will not attend the office tomorrow.
[Sir], I would like to request you to grant me one day leave.
Thanks and Regards,
Hardik Pandya
Contact Number: 1111111111
For more samples on leave application for fever, checkout leave application for fever.
Sample leave application for marriage
You can copy-paste this leave application for marriage and ensure that you are replacing colored text with your respective details. Just move your mouse over colored text to know more about the kind of text to replace.
From
To ..
Cc ..
Subject
Respected [Ravi][Sir],
It is a kind request to please allow me a leave from [16 December 2019 to 20 September 2019] for my brother’s wedding.
There are lot of things at home where my presence is essential.
I will make sure to cope up with all the missed out classes and assignments.
I will be extremely thankful to you.
[Sir], I would like to request you to grant me one week leave.
Yours sincerely,
Hardik Pandya
For more samples on leave application for marriage, checkout leave application for marriage.
Sample leave application for maternity
You can copy-paste this leave application for maternity and ensure that you are replacing colored text with your respective details. Just move your mouse over colored text to know more about the kind of text to replace.
From
To ..
Cc ..
Subject
Hi [Ravi][Sir],
I am writing this email to apply for maternity leave as per our organization’s policy.
I want to avail the leaves for a period of [26] weeks, starting from [20 Dec 2019].
I hope that this request will be sanctioned.
As I will be away for a considerably long period, I have completed the knowledge transfer to [Shivam Dube] with my responsibilities and duties.
[Sir], I would like to request you to approve my maternity leave for the period mentioned above.
Thanks and Regards,
Sneha Bhat
Contact Number: 1111111111
For more samples on leave application for maternity, checkout leave application for maternity.
Sample leave application for sick leave
You can copy-paste this leave application for sick leave and ensure that you are replacing colored text with your respective details. Just move your mouse over colored text to know more about the kind of text to replace.
From
To ..
Cc ..
Subject
Respected [Ravi][Sir],
I am suffering with fever yesterday evening and since then have been feeling very weak.
I have visited the Doctor yesterday. Doctor said that it's a viral infection and asked me to take a medication and rest for [5] days.
Hence I will not come to [School] for [5] days starting from today.
[Sir], I would like to request you to approve my sick leave.
Yours Sincerely,
Hardik Pandya
For more samples on leave application for sick leave, checkout leave application for sick leave.
Leave application for urgent piece of work
You can copy-paste this leave application for urgent piece of work and ensure that you are replacing colored text with your respective details. Just move your mouse over colored text to know more about the kind of text to replace.
From
To ..
Cc ..
Subject
Respected [Madhuri][Madam],
I, [Janhvi Kapoor] student of [Class IX - A],
kindly request you to provide me a leave today as my Mother is not well.
I will not attend school today. I will complete my study work which will be missed during this leave.
[Madam], I request you to allow me one day leave.
Yours Sincerely,
[Janhvi Kapoor]
For more samples on leave application for urgent piece of work, checkout leave application for urgent piece of work.
Type of Leaves
Leave applications that I received over a decade are depicted in the above image. Sick leaves are the most common type of leave that is used (45%) across school, college and offices. Then comes the casual leaves and privilege leaves with 30% and 22% respectively. Other leaves like Maternity leaves, Paternity leaves, Bereavement leaves and loss of pay type of leaves are rarely applied. I have explained the broader types of leaves in the below section.
- Sick Leave
- Privilege/ Earned/ Annual Leave
- Casual Leave
- Maternity Leave
- Paternity Leave
- Bereavement Leave
- Leave without Pay
Sick Leave is provided to an employee in case of personal illness or injury. Sometimes, leave application should be supported by a medical certificate issued by a doctor, clinic or hospital as per the policy in your organization. Generally, accumulated sick leaves will not qualify for any kind of encashment. Read more on application for sick leave
Privilege/ Earned/ Annual Leave provides an opportunity to an employee to take a break from work and spend time on personal as well as leisure activities with family and friends. An employee is entitled to get some fixed working days of leave every year as per the organization policy. Privilege Leaves can be carried forward and accumulated based on the policy defined in your organization. Accumulated privilege leaves will get encashed only at the time of separation in most of the organizations. Read more on leave application for office
Casual Leave is the one which is provided for urgent or unforeseen matters to the employees. Casual leave cannot be carried over from one calendar year to the next. Casual leave cannot be combined or connected with any form of leave. Read more on leave application for urgent piece of work
Maternity Leave is applicable for female employees for maternity leave of 12 weeks in accordance with the provisions of Maternity Benefit Act, 1961. This is limited to first two deliveries only. This leave is admissible for six weeks before and six weeks after delivery including intervening holidays & weekly offs. Maternity Leave may also be granted, in case of miscarriage on production of a medical certificate for a period not exceeding six weeks immediately following the day of her miscarriage. Read more on leave application for maternity
Paternity Leave is applicable for male employees for birth or adoption of a child for maximum of 5 days. This leave can be availed within 3 months of birth, surrogating or adoption of a child. This leave is not available for accumulation or encashment. Read more on leave application for paternity
Bereavement Leave is applicable in an unfortunate event of bereavement in the immediate family, an employee would be eligible for this leave. The immediate family is defined as spouse, children, parents & parents-in-law, own brothers/ sisters (not cousins or other relatives, etc.) only. This leave is not available for accumulation or encashment.
Leave Without Pay (LWP) would be granted to an employee in exceptional circumstances when no other kind of leave is admissible. An employee would need to apply for this leave.
