How To Write A Follow Up Email For A Job Application? (with Email Sample)

How To Write A Follow Up Email For A Job Application? (with Email Sample)

Let's look at how to write a follow-up email, including when to follow up, sample follow-up emails, and a template to create your own.

When to write a follow up email for a job application?

There is no hard and fast rule, but generally, no sooner than a week after submitting your resume. You want to allow enough time for the employer to read and respond to your application. Two weeks and still no response? You must definitely follow up now.

Send a follow up email for a job application

Employers typically prefer to receive this type of message via email because it allows them to keep a record of your contact and respond quickly. However, if you need an even faster response (say, because you know they are supposed to make a hiring decision soon), you can try calling the employer.

Write a clear subject line for job application email

Include the title of the job you're applying for as well as your name in the subject line. This allows the employer to quickly determine the subject of the email. Few examples of subject line for job application email:

• Following Up on [Java Developer] Application - Mack Joe
• Jane Deep - Database Administrative Job Application Follow Up
• Follow up for DevOps opportunity - Greg Mathew

Maintain a professional attitude

Because the recipient has not yet reviewed your application materials, this could be their first impression of you. Maintain a professional tone in your email. Begin the letter with the name of the hiring manager or a polite salutation. Thank them for considering you for the specific position.

Keep it brief

Recruiters are busy people, so if you send them a long email, they may miss important information or, worse, ignore it because they don't have time. This is why it's critical to strike a balance between including important information and keeping your email brief and concise. This allows the recruiter to quickly scan your email and determine how they can assist you.

Consider why you are a good fit

Remind the recruiter briefly of why you are a good fit for the job. If you have any new information to share (such as a new certification), which is useful in the new job.

Seek clarification

When you have any questions about the job or the application process, please leave them at the bottom of the email.

Add a call to action in email for a job application

The purpose of this email is to get you an interview, so make that your call to action. Inform them that you are interested in interviewing and provide information on how and when they can reach you.

Attach all of your materials

Attach the materials that you included with your original job application to make it easier for the hiring manager to review your application. Inform them that the documents are attached.

Proofread before sending email for a job application

Before sending any email for a job application, proofread your email and edit it for any necessary changes. Check for spelling and grammar mistakes first in email subject as well as email body, then for formatting and structure aspects.

How To Write A Follow Up Email For A Job Application

Here are word-for-word email samples you can use right away. Use them in sending email for a job application.

How To Write A Follow Up Email For A Job Application - Sample Email 1

How To Write A Follow Up Email For A Job Application - Sample Email 2

How To Write A Follow Up Email For A Job Application - Sample Email 3