How to write a thank you email for a job offer? (with examples)

What is a thank you email for a job offer?

A thank you email for a job offer is a formal way to express your gratitude to a potential employer for making you an offer to work for their company. This follow up email is to express your appreciation for the offer. It may also contain your formal acceptance or rejection of the offer. It can be in the form of a an email, or a thank you letter.

A referral email may also lead to valuable career advice or a new mentor who can help you advance in your field.

Why should you send a job offer thank you email or letter?

If you have decided to accept a job offer, your job offer thank you letter or email will serve as the foundation for your relationship with your new employer. If you have decided to decline a job offer, you can use the letter or email to express your desire to keep in touch with the company, which may lead to future job opportunities. As a result, a job offer thank you letter is one of the most important career tool.

A referral email may also lead to valuable career advice or a new mentor who can help you advance in your field.

How to write a thank you email for a job offer? (with examples)

We assured you that thank you email for a job offer would not be difficult or time consuming to write. As one of the shortest and simplest documents in your job search arsenal, it should include the following sections.

Create a distinct subject line while writing a thank you email for a job offer

When you choose to send an email to express gratitude for the job offer, make sure the subject line is appropriate. It should be clear and concise, with your first and last name and a few words describing the email's content, such as "thank you for a job offer" or "letter of acceptance".

Let's see some sample of the subject line for a thank you email for a job offer:

• Thank you for the opportunity - [Rocky Ben]
• Letter of acceptance - [Van Lee]
• Job Offer Thank You Letter - [Dan Nadal]

Say Thank You for job offer

Thank the recruiter and others you've met for their time and effort in making your hiring a success. They filtered through many resumes and conducted numerous interviews before settling on you. You should always express your gratitude for being chosen for a job position. This is usually done in the first paragraph to establish the purpose of the letter early on.

Getting to a yes or no decision: accept or decline the offer

Following that is a statement in which you respond directly to the job offer, either accepting or declining it. In the first instance, it is perfectly acceptable to sound enthusiastic! But make sure you sound natural, with no flowery or gushy sentiments.

Rejecting a job offer requires a little more dexterity. Strive to be polite, respectful, and professional, with a genuine personal undertone. Direct is preferable to distant, but don't be too direct. You also don't want to come across as cold, detached, evasive, or overly formal.

You may want to briefly explain why you are not accepting the position, but there is no need to go into detail. Do express a desire to stay in touch with the employer in case of future opportunities.

Request clarification or confirmation of details and next steps

Accepting the job offer may be followed by questions or statements confirming your understanding of what has been agreed upon thus far. However, keep it brief as a starting point for further discussion to clarify and finalise job and hiring details. Simply indicate your availability for a meeting or phone call to address these concerns.

Ask queries or confirm information

One more critical step in writing a thank you email for job offer is to ask queries and confirm details about the position. This can assist you and your employer in reaching an agreement on the offered job. It can also provide you with an opportunity to plan your next steps. You can also request a phone call or meeting with your boss to discuss specific job responsibilities, benefits, or policies.

Mention your contact information

It's also critical to include your contact information in your thank you email so the employer knows how to reach you in the future. This allows you and the employer to further discuss the job details and your first steps toward starting the job. After sharing your contact information, you can express your gratitude for the job offer once more.

Thanks once again

Make it easy for the employer to contact you at the end of your email. In the final paragraph, include your contact information, followed by a few words of thanks for the opportunity.

Check your email for errors

Most frequently repeated writing advice is no less important in a thank you email for job offer , no matter how concise it is. Before you send it, make sure it's been thoroughly proofread and revised. There will be no unprofessional errors in spelling and grammar, clean and consistent formatting, clarity and conciseness, or courteous tone. Above all, double-check the spelling of the recipient's name.

How to write a thank you email for a job offer? - Examples

Here are email examples you can use right away to write a thank you email for a job offer.

How to write a thank you email for a job offer? - Example 1

How to write a thank you email for a job offer? - Example 2

How to write a thank you email for a job offer? - Example 3

How to write a thank you email for a job offer? (decline a job offer) - Example 4