Resignation email
The goal of resignation email is to create an official record of notice, provide details about your last day,
outline any next steps, and maintain a positive relationship with the boss and employer. Use EmailFormat’s free resignation email
template samples to quit as professionally as possible.
How to use a Resignation email Sample as template?
You may wish to use this resignation email sample as a template to help you efficiently write your email.
To use this sample templates effectively, follow these steps:
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Copy and paste the resignation email template into an MS Word Document, Google Doc, or email
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Add all your personal details
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Rewrite with your own words describing your situation
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Do spell check
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Submit the mail via email, letter, or in-person
Let's look at the real resignation email samples. You can copy-paste this resignation email
but I recommend you to have the understanding of the resignation email format first.
Resignation email Samples
Let's look at the real resignation email samples to help you draft one.
Resignation email Sample 1
Dear [manager name],
Please accept this email as my formal resignation from my position at [Organization name]
I appreciate the opportunities for growth and development you have provided during my tenure.
Thank you for your guidance and support.
Please let me know how I can help the project and team members during this handover/transfer period.
I wish you and Organization the very best going forward.
Yours Sincerely,
[Your name]
Note: Replace the [highlighted text] with your respective details
Content rating of the above resignation email:
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Resignation email Sample 2
Dear [your reporting manager name],
As discussed with you , Please consider this email as my formal resignation email from [organization name],
I had initiated resignation process in the system on [date of resignation]. kindly provide acceptance for the same.
Thank you for the opportunities for growth that you have provided me.
I wish you and the company all the best. Please confirm my last working day.
Regards,
[Your name]
Note: Replace the [highlighted text] with your respective details
Content rating of the above resignation email:
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Resignation email Sample 3
Dear [your reporting manager name],
I would like to inform you that I am Resigning from my position [your designation] from [organization name].
Please accept my papers, the date of resignation is [date of resignation] and preferred last working date is [date of last working day].
Thank you for the opportunities for professional and personal development that you have provided me.
I have enjoyed working for the [organization name] and appreciate the support provided me during my time with the company.
Thanks & Regards,
Your name
Note: Replace the underlined text with your respective details
Content rating of the above resignation email:
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Resignation email Sample 4
Dear [your reporting manager name],
As discussed with you , Please consider this email as my formal resignation email from [organization name],
I had initiated resignation process in the system on [date of resignation]. kindly provide acceptance for the same.
This is to inform you that I have resigning from my position of [your designation], for [organization name],
on [date of resignation].
This resignation is solely because of my health concerns caused by excessive stress due to everyday traveling.
I really appreciate the experience and growth opportunities I have gained while working with [organization name].
Thank you for all the support. I request you to approve my resignation on My Separation Portal and allow me to move.
I would also request you to reduce my notice period so that I could be released early.
If I can help in any way to ease the transition, please let me know.
Please accept this email as formal notification of my resignation.
Thanks,
Your name
Note: Replace the underlined text with your respective details
Content rating of the above resignation email:
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Resignation email Sample 5
Hi [your reporting manager name],
I am writing this email to inform you that I have resigned from my current position and responsibilities in [organization name].
It was a great experience while working with [organization name] as I went through great technical learning as well as
life learning lessons thorough out this journey. But to move ahead in life to achieve some career goals I have decided to part my ways
from the current organization. I hope you would understand my decision and approve it.
I have put my formal resignation in system on [date of resignation].
I request you to release me by [date of last working day] as I have to fulfill some family commitments.
Thanks,
Your name
Note: Replace the underlined text with your respective details
Content rating of the above resignation email:
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Resignation email Sample 6
Dear [your reporting manager name],
As discussed with you , Please consider this email as my formal resignation email from [organization name],
I had initiated resignation process in the system on [date of resignation]. kindly provide acceptance for the same.
As already discussed with you,
I have started my career with [organization name] in [your current organization joining year] and
had a great journey here working with great team members. [project name] has been very near and dear to me
and I have sincerely worked very hard for almost [your tenure in organization] years for it, of course with
all your support.
While these past [your tenure in organization] years have taught me most of what I feel I am capable of today,
I am now looking forward to explore the next chapter of my life.
Therefore I have initiated my resignation on [date of resignation] on the portal and seek your support on this.
Thanks and regards,
Your name
Note: Replace the underlined text with your respective details
Content rating of the above resignation email:
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Resignation email Sample 7
Dear [your reporting manager name],
It greatly saddens me to send you this email of resignation. Please accept this email as formal notice of my resignation
from position of S[your designation] at [organization name].
As you know I am having health issues and as my father is thinking to set up new business for the family.To contribute in
the family business I am resigning.
I appreciate the professional development and growth from [organization name]. Your mentoring and support have always
encouraged me and hope to continue our relationship.
I assure to give my best to take my current responsibilities to logical closure and knowledge transfer.
Thank you for your timely support & guidance.
Request you to assist me for a smooth transition and would be very grateful if I could be relieved up to [expected date of last working day].
Thanks and Regards,
Your name
Note: Replace the underlined text with your respective details
Content rating of the above resignation email:
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Resignation email Sample 8
Hi [your reporting manager name],
I herewith tender my resignation effective from today [date of resignation].
Thank you for the opportunities professionally and support.
I have updated the my separation in portal with the requested details, kindly approve.
Thanks and Regards,
Your name
Note: Replace the underlined text with your respective details
Content rating of the above resignation email:
Click to understand the Resignation email Format
Clear Subject Line and Formal Tone
Use a straightforward subject like "Resignation Notice - [Your Name]". Maintain a professional tone throughout the email, expressing gratitude while clearly stating your intention to resign. Avoid negative comments about the company or colleagues, as this email serves as official documentation of your departure.
Specific Resignation Details
Include your position, last working date (typically 2-4 weeks from notice), and a brief reason for leaving (optional). Mention your willingness to assist with the transition process. This information helps HR and your manager plan for your departure and ensures a smooth handover of responsibilities.
Professional Closing and Contact Info
End with a positive note thanking the organization for the opportunity. Include your professional signature with contact information for future correspondence. Offer to help with the transition in your final weeks. This maintains good relationships and leaves the door open for potential future collaborations or references.
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