Resignation mail
The goal of resignation mail is to create an official record of notice, provide details about your last day,
outline any next steps, and maintain a positive relationship with the boss and employer. Use EmailFormat’s free resignation mail
template samples to quit as professionally as possible.
How to use a Resignation mail Sample as template?
You may wish to use this resignation mail sample as a template to help you efficiently write your mail.
To use this sample templates effectively, follow these steps:
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Copy and paste the resignation mail template into an MS Word Document, Google Doc, or email
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Add all your personal details
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Rewrite with your own words describing your situation
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Do spell check
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Submit the mail via email, mail, or in-person
Let's look at the real resignation mail samples. You can copy-paste this resignation mail
but I recommend you to have the understanding of the resignation mail format first.
Resignation mail Samples
Let's look at the real resignation mail samples to help you draft one.
Resignation mail Sample 1
Dear [manager name],
Please accept this mail as my formal resignation from my position at [Organization name]
I appreciate the opportunities for growth and development you have provided during my tenure.
Thank you for your guidance and support.
Please let me know how I can help the project and team members during this handover/transfer period.
I wish you and Organization the very best going forward.
Yours Sincerely,
[Your name]
Note: Replace the [highlighted text] with your respective details
Content rating of the above resignation mail:
Click to understand the Resignation mail Format
Resignation mail Sample 2
Dear [your reporting manager name],
As discussed with you , Please consider this mail as my formal resignation mail from [organization name],
I had initiated resignation process in the system on [date of resignation]. kindly provide acceptance for the same.
Thank you for the opportunities for growth that you have provided me.
I wish you and the company all the best. Please confirm my last working day.
Regards,
[Your name]
Note: Replace the [highlighted text] with your respective details
Content rating of the above resignation mail:
Click to understand the Resignation mail Format
Resignation mail Sample 3
Dear [your reporting manager name],
I would like to inform you that I am Resigning from my position [your designation] from [organization name].
Please accept my papers, the date of resignation is [date of resignation] and preferred last working date is [date of last working day].
Thank you for the opportunities for professional and personal development that you have provided me.
I have enjoyed working for the [organization name] and appreciate the support provided me during my time with the company.
Thanks & Regards,
Your name
Note: Replace the underlined text with your respective details
Content rating of the above resignation mail:
Click to understand the Resignation mail Format
Resignation mail Sample 4
Dear [your reporting manager name],
As discussed with you , Please consider this mail as my formal resignation mail from [organization name],
I had initiated resignation process in the system on [date of resignation]. kindly provide acceptance for the same.
This is to inform you that I have resigning from my position of [your designation], for [organization name],
on [date of resignation].
This resignation is solely because of my health concerns caused by excessive stress due to everyday traveling.
I really appreciate the experience and growth opportunities I have gained while working with [organization name].
Thank you for all the support. I request you to approve my resignation on My Separation Portal and allow me to move.
I would also request you to reduce my notice period so that I could be released early.
If I can help in any way to ease the transition, please let me know.
Please accept this mail as formal notification of my resignation.
Thanks,
Your name
Note: Replace the underlined text with your respective details
Content rating of the above resignation mail:
Click to understand the Resignation mail Format
Resignation mail Sample 5
Hi [your reporting manager name],
I am writing this mail to inform you that I have resigned from my current position and responsibilities in [organization name].
It was a great experience while working with [organization name] as I went through great technical learning as well as
life learning lessons thorough out this journey. But to move ahead in life to achieve some career goals I have decided to part my ways
from the current organization. I hope you would understand my decision and approve it.
I have put my formal resignation in system on [date of resignation].
I request you to release me by [date of last working day] as I have to fulfill some family commitments.
Thanks,
Your name
Note: Replace the underlined text with your respective details
Content rating of the above resignation mail:
Click to understand the Resignation mail Format
Resignation mail Sample 6
Dear [your reporting manager name],
As discussed with you , Please consider this mail as my formal resignation mail from [organization name],
I had initiated resignation process in the system on [date of resignation]. kindly provide acceptance for the same.
As already discussed with you,
I have started my career with [organization name] in [your current organization joining year] and
had a great journey here working with great team members. [project name] has been very near and dear to me
and I have sincerely worked very hard for almost [your tenure in organization] years for it, of course with
all your support.
While these past [your tenure in organization] years have taught me most of what I feel I am capable of today,
I am now looking forward to explore the next chapter of my life.
Therefore I have initiated my resignation on [date of resignation] on the portal and seek your support on this.
Thanks and regards,
Your name
Note: Replace the underlined text with your respective details
Content rating of the above resignation mail:
Click to understand the Resignation mail Format
Resignation mail Sample 7
Dear [your reporting manager name],
It greatly saddens me to send you this mail of resignation. Please accept this mail as formal notice of my resignation
from position of S[your designation] at [organization name].
As you know I am having health issues and as my father is thinking to set up new business for the family.To contribute in
the family business I am resigning.
I appreciate the professional development and growth from [organization name]. Your mentoring and support have always
encouraged me and hope to continue our relationship.
I assure to give my best to take my current responsibilities to logical closure and knowledge transfer.
Thank you for your timely support & guidance.
Request you to assist me for a smooth transition and would be very grateful if I could be relieved up to [expected date of last working day].
Thanks and Regards,
Your name
Note: Replace the underlined text with your respective details
Content rating of the above resignation mail:
Click to understand the Resignation mail Format
Resignation mail Sample 8
Hi [your reporting manager name],
I herewith tender my resignation effective from today [date of resignation].
Thank you for the opportunities professionally and support.
I have updated the my separation in portal with the requested details, kindly approve.
Thanks and Regards,
Your name
Note: Replace the underlined text with your respective details
Content rating of the above resignation mail:
Click to understand the Resignation mail Format
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Use a Clear Subject Line
Start with a straightforward subject like “Resignation – [Your Full Name]” to avoid confusion. This makes it easy for your manager or HR to identify and prioritize the email. Avoid vague or overly casual subjects, as clarity and professionalism are key when writing a resignation mail.
Keep the Tone Professional and Grateful
Maintain a formal tone throughout the email. Thank your employer for the opportunity and mention positive experiences, even if you're leaving under difficult circumstances. A professional and appreciative tone helps maintain good relationships and enhances your reputation for future references or employment.
Include Key Details
Your resignation mail should clearly mention your last working day and your role or designation. Optionally, offer to assist in the handover process. This helps your employer plan for the transition and ensures a smoother exit process, leaving a lasting positive impression.
