What is Leave Application For School Format?
Leave application for school format is a structured way of writing a leave application to Principal of school or college.
Informal leave application without any format can be written and delivered in any way, but chances of rejection of such
leave applications are very high.
Hence it is always recommended to use formal leave application for school format to write a leave application.
Few important points about the format can make an email or letter look a lot better and professional.
Let us look at the important steps to follow to have an effective leave application for school format.
1. Whom to submit leave application for school?
You must know to whom you are submitting the leave application.
Generally leave application for school or college is submitted to Principal.
Copy of leave application can be submitted to your class teacher.
To: [Your School Principal]
Cc: [Your Class Teacher]
2. Use Your Professional Email address
Your professional email address should be a combination of your real name, not a username or nickname. Make
use of separators like periods, hyphens, or underscores to secure an email address without extra numbers or letters.
If you have one from school then use the same here.
For example, niceg18@emailformat.in will seem unprofessional whereas virat.kohli@emailformat.in is suitable
From: [Your professional Email ID]
3. Subject line for email
Grab attention with the subject line. The first part of an email or letter which your recipient sees is the subject of leave application.
If you do not put it well, you risk having your email not opened until later or at all.
Don't forget to include a Subject Line in your leave application letter or email.
If you forget to include one, your message probably isn't even going to get opened.
Use the subject line to summarize why you're emailing or applying for.
Few tips on subject line
- Leave Application - mention this to set the context or purpose of leave application
- Use suffixes like your name, class and division
- Type of leave, reason of leave to further narrow down the subject.
It informs your recipient about the urgency and nature of your email.
Some examples of strong subject lines:
- Leave Application - Anushka Sharma
- Application for leave - Deepika Padukone - 17th and 18th January
- Leave Application - Alia Bhatt - Sick leave
Subject: Leave Application - Anushka Sharma - Marriage leave
4. Use Professional Font
Make sure that the email format is written in a font which is easily readable to any of the recipients.
Don't try to use artistic or fancy fonts. For a professional email, use
fonts like Arial, Times New Roman and Verdana.
5. Begin with a greeting
Always open your email with a greeting as it is directed towards someone.
Do not skip the greeting and always be respectful.
For people you are unfamiliar with or do not know the names of, use 'To Whom It May Concern' or 'Dear sir/madam'.
Dear Principal Sir,
6. First paragraph - introduce yourself (if required)
If you are writing an application to someone you don't have an existing relationship with, such as a headmaster or principal
tell them who you are and why you are writing email.
Do this in the first sentence or two of your leave application format for school.
I am Alia Bhat from Class-10, Division-A.
7. Second paragraph - Set the context with purpose In Your leave application Format
Leave application for school should begin by stating your purpose like, “I am writing to inform you about ...”
or “In reference to my application dated ...".
Avoid overly complicated or long sentences. Make it easy for recipients to
quickly scan through your leave application and know why you're submitting it. It’s ok to be direct in writing leave application,
get to the point as long as you are polite.
I am writing this leave application to inform you about my sister's marriage on 14th November 2018.
I need 4 days leave for attending the marriage.
8. Third paragraph - Always include a closing statement in your leave application format
Before you submit leave application for school, it’s polite to thank your reader with some polite closing remarks.
Professional Closing statements in your leave application for school format include:
- Kindly approve my holidays
- kindly grant me the leaves
Kindly approve my leaves from [leave start date] to [leave end date].
9. Include Signature in your format
It's important to include your signature with every leave application that you submit.
Your signature includes your name, class, division, address, and your phone number,
so the recipient can see, at a glance, how to contact you.
Optionally it is advisable to include your designation so that recipient knows the authenticity
and authority of the leave application.
As with salutations, there are a variety of closings that are acceptable in formal leave application format for school.
Potential Signature closings in professional leave application format include:
- Regards
- Yours sincerely
- Yours cordially
Yours sincerely,
Anushka Sharma
Class-9, Division-A,
YashRaj, Virat Towers, Rab ne bana di jodi Marg, Mumbai - 404664
Mobile - +91 0000000000
10. Include attachments (if required)
If you need to include any attachments, don't simply attach it. Make sure to mention them
in the body of the leave application format to let the recipient know that they are included.
Be courteous by trying to keep the number of attachments to minimum.
Make sure to double-check that you have attached all the documents mentioned in your leave application
before submitting it.
Please find attached the documents for your reference.
11. Final scan with spell check and submit
Finally, before you submit leave application for school, review and spell check your leave application to make sure it’s truly perfect!
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Include Basic Student Details
Begin your leave application with your name, class, section, and roll number. These details help the school authority identify you easily and maintain accurate attendance records. Ensure the information is correct and clearly presented at the top of the application.
State the Reason and Duration
Clearly mention the reason for your leave along with the dates you will be absent. Whether it's due to illness, family emergency, or personal reasons, the explanation should be short and to the point. Specifying the duration helps teachers plan lessons accordingly.
Add a Courteous Request
End your application with a polite request for approval and express gratitude. A line like “I kindly request you to grant me leave” shows respect. Sign off with “Yours obediently” or “Sincerely” followed by your name and date at the end of the letter.