Maternity Leave Application - Samples For Employees and Teachers
01/01/2020
Maternity Leave Application is required when you as a female have decided to take a leave from office, school or college due to pregnancy. Employees follow office rules whereas Teachers follow school, college rules to write the formal maternity leave application letter or email.
Employee needs to submit maternity leave application letter or email to their reporting Manager and HR. Teacher needs to submit maternity leave application letter or email to Principal. The duration of leave depends on the policy of your organization (office or school).
Explore this page ..
- What is maternity leave?
- Impact on promotion due to maternity leave?
- Impact on job security due to maternity leave?
- Is the maternity leave policy been made mandatory?
- Countries which gives fully paid maternity leave to their working women?
- Examples of countries with more generous maternity or parental leave policies than India
- Maternity pay
- How To Write A Leave Application for Maternity?
- 4 Best Maternity leave application sample examples
What is maternity leave?
Maternity Leave is applicable for female employees for maternity leave of 26 weeks in accordance with the provisions of Maternity Benefit Act, 1961. This is limited to first two deliveries only. This leave is admissible for defined weeks including intervening holidays & weekly offs. Maternity Leave may also be granted, in case of miscarriage on production of a medical certificate for a period not exceeding six weeks immediately following the day of her miscarriage.
Impact on promotion due to maternity leave?
No, your promotion does not have any impact just because you are on maternity leave. Your performance evaluations, promotion and your pay increments are areas that cannot be impacted just because you took maternity leave. If the work that you did throughout the year was good quality work then your promotion should not be impacted as when they review your performance and say yeah she knows how to do her stuff. You have a law protection against anything negative to occur because of a maternity leave.
Impact on job security due to maternity leave?
During your maternity leave it is possible that the manager or employer likes your replacement better than you and may hire him/her permanently. In most of the organizations they replace with temporaly candidate with terms & conditions of his employment like fixed time contract employee. However, your job is secured and nothing to worry about loosing a job.
Is the maternity leave policy been made mandatory?
Yes, it is mandatory even if the organization has not explicitly enforced it, as this is a legal right and not a contractual right you can claim for maternity leave by filing a civil suit.
Countries which gives fully paid maternity leave to their working women?
India is granting 26 weeks fully paid maternity leave to working women after Canada and Norway.
Canada and Norway are granting 50 and 44 weeks respectively as paid maternity leave.
Government of India has approved six months fully paid maternity leave to all the working women.
This is benefitting around 2 million women. This six month paid maternity leave is applicable for the first two children.
Examples of countries with more generous maternity or parental leave policies than India
India has pretty good maternity leave, especially if you compare it to other countries with a similar GDP/capita, but it’s not close to
being the most generous country.
Here’s a few examples of countries with more generous parental leave policies than India:
Sweden has 68 weeks maternity leave, including 18 weeks for the father.
Norway has 56 weeks or 46 weeks maternity leave with 10 weeks reserved for each parent and the rest divisible as the couple wishes.
Germany has 52 weeks maternity leave.
As per my understanding, there are approximately 50 countries (which are are wealthier than India) in the world with a parental leave policy that is at least as generous as the Indian one.
Maternity pay
For maternity pay, Indian government is likely to pay half of extended maternity leave benefit.
As per the proposal, the government will pay the salary for 7 weeks of extended leave under maternity pay benefits offered by companies.
This amount will be reimbursed to employers who have engaged women workers with a wage ceiling up to Rs 15,000 and provide 26 weeks
of maternity pay.
Maternity pay in Sweden has 68 weeks, paid at 80% your normal salary, including 18 weeks for the father.
Maternity pay in Norway has 56 weeks paid at 80%, or 46 weeks at 100% your normal salary with 10 weeks reserved for each parent and the rest divisible as the couple wishes.
Maternity pay in Germany has 52 weeks paid at 67% normal salary.
How To Write A Leave Application for Maternity?
To write a leave application for maternity to the company or manager, make sure that it is written in formal format.
These guidelines below will help you deliver your maternity message in a professional manner.
- Whom to submit maternity leave application for office?
- Submit maternity leave application for office to your reporting Manager and keep your HR in CC. If you are submitting it in the form of a letter, then mention the company address below the name of your manager. - Use Your Professional Email address
- Maternity leave application for office needs to be sent from your office email address. If you are giving it in writing a letter, mention your official email address on the letter. - Subject for Maternity leave application
- Subject for maternity leave application can be in the format like "Maternity Leave Application - Your name" or "Maternity Leave Request" - Use Professional Font
- Make sure that the leave application for maternity is written in a font which is easily readable to any of the recipients. - Begin with a greeting
- As with any formal letter, open your leave application for maternity with the correct formal salutation as it is directed towards your Manager. Do not skip the greeting and always be respectful. - First paragraph
- Mention the purpose of the maternity letter and how long you plan to be away during your maternity period. Also mention the dates you will be leaving and rejoining to office, as well as the due date of your baby. - Second paragraph
- Mention about the current work in hand and how you are going to complete it before you go on maternity leave. - Third paragraph - Closing statement
- Be polite to thank your reader with some polite closing remarks. Provide your contact details and phone number. - Include Signature
- It's important to include your signature with every leave application that you submit. Your signature includes your name and your phone number, so the recipient can see, at a glance, how to contact you. If you’re giving a printed maternity leave letter, go for a handwritten signature. If you are sending an email, simply write your name. - Include attachments (if required)
- If you need to include any attachments, don't simply attach it. Make sure to mention them in the body of the leave application format for office. - Final scan with spell check
- Finally, before you submit leave application for maternity, review and spell check your leave application to make sure it’s truly perfect!
Now we know the leave application letter for office format and considering the above guidlines the maternity leave application letter for office or school can look like below.
Let's look at the various ready to use or copy-paste samples for maternity leave application letter sample formats and examples.
Best Maternity Leave Application - Samples and Examples
Let's look at the simple maternity leave application letter or email format which is suitable for all (teachers,employees etc.). You can copy-paste this application for sick leave and ensure that you are replacing colored text with your respective details. Just move your mouse over colored text to know more about the kind of text to replace.
Maternity Leave Application - Sample 1
From
To ..
Cc ..
Subject
Dear [Sir],
As you are aware that I am in the final stage of my pregnency. Doctor has mentioned my due date for the delivery as [26th January 2020].
My Doctor has also advised me for complete bed rest during my final stage of pregnency and asked to get admitted in the hospital.
I want to inform you that I wish to take maternity leave as per company policy from [6th Jan 2020].
While I am on leave, I suggest [Jwala Gupta] be in charge of my workload as she is working closely with me and knows all my topics. Let me know in case you have any better suggestions.
I can be reached during my maternity leave on my mobile phone at [xxxxxxxxxx].
Attached are the reports from my doctor that states where I stand with my pregnancy.
I appreciate all the help that you have provided to me throughout the duration of my pregnancy. In case of any queries, I would be more than happy to discuss further with you.
Thanks and Regards,
[Sunny Leone]
Application Content Copied
Maternity Leave Application - Sample 2
From
To ..
Cc ..
Subject
Dear [Sir],
I, [Neha Dhupia], writing this application to inform you about my pregnancy and my intention to avail the maternity leaves starting from [12 Oct 2018.] In case of any changes in my leave plan, I will let you know as soon as possible.
Please find attached are medical documents of my pregnancy for your reference.
I have handed over the work to [Alia] and explained her all the required details. I can be reachable on my mobile for any urgent queries.
Sir, let me know once my application is processed.
Thanks and Regards,
[Neha Dhupia]
[Contact Number: xxxxxxxxx]
Application Content Copied
Maternity Leave Application - Sample 3
From
To ..
Cc ..
Subject
Dear [Sir],
I am writing this email to apply for maternity leave as per our organization’s policy.
I want to avail the leaves for a period of [26] weeks, starting from [20 Dec 2019].
I hope that this request will be sanctioned.
As I will be away for a considerably long period, I have completed the knowledge transfer to [Shivam Dube] with my responsibilities and duties.
[Sir], I would like to request you to approve my maternity leave for the period mentioned above.
Thanks and Regards,
[Sneha Mirwalt]
[Contact Number: xxxxxxxxx]
Application Content Copied
Maternity Leave Application - Sample 4
From
To ..
Cc ..
Subject
Dear [Sir],
This is to inform you that I am pregnant and due for delivery. I wish to take maternity leave as per the organization policy.
I have decided to take a maternity leave starting from [28 Jan 2020].
Please let me know to whom I should be giving a handover as I will be away for a considerably long period.
During my maternity leave please contact me via mail [tamanna.bhatia@emailformat.in] or phone [xxxxxxxxxx].
[Sir], I would like to request you to approve my maternity leave for the period mentioned above.
With Regards,
[Tamanna Bhatia]
Application Content Copied
